Team Secretary
This international construction company is seeking an experienced Team Secretary to join their team at Heathrow. Providing exception team support, the successful candidate will have excellent communication, organisation and intermediate to advanced MS Office skills. They must be able to copy and audio type at minimum 50wpm. This is an ongoing position paying £10.50. Send your CV to charlotte.jones@austalentco.com.
Duties Include:
PA duties (where applicable)
Diary Management.
Dealing with confidential issues
Production of reports of a confidential nature.
Liasing with the organisation and further personnel on a corporate level on confidential issues.
Fielding and managing responses of all written and oral communication.
Team support duties
Be focal point of contact for team
Provide help and direction for people having difficulties with applications, documents etc.
Liase with Office Manager and Facilities Department.
Typing correspondence, reports, minutes, etc.
Utilising the electronic publishing system : Documentum.
Assist in the completion of new starter forms and mobilisation forms for the team.
Help organise team events and team building events.
Ordering and maintaining office and site supplies.
Liaison with external visitors.
Maintain phone lists
Support / training hints to staff in the use of IT software and document set up.
Arranging meetings / travel / events / accommodation
Travel Management - Managing authorisation procedure and supplier sourcing for local and international events and travel.
Arranging training courses for personnel as and when required.
Event Organisation - organising conferences and forums as and when required.
Setting up meetings and booking meeting rooms and equipment.
The successful candidate will also need to be proficient in Lotus Notes and Visio and be comfortable with large workloads and meeting tight deadlines.
Please send your CV to charlotte.jones@austalentco.com quoting reference number CJ/201107HTS.
Australasian Talent offers the services of an employment agency for permanent work and an employment business for temporary work.
Salary: 10-11 Per Hour
Contact Name: Charlotte Jones
Email: 11462936@jobs.jobmate.biz
Phone: